Request Submission
- Clients are required to submit their requests detailing their event photography or video production needs via email. No quotes are provided over the phone.
- Upon review of the request, the Photographika team will either provide a Quote or request additional information necessary to prepare an accurate Quote.
Quote Evaluation and Approval
- Once a Quote is submitted, it is the client’s responsibility to review and evaluate it and request changes if needed.
- Upon approval, the client must sign the Quote and email it to Photographika’s office along with a completed and signed Credit Card Authorization form covering the project’s total amount.
Booking Confirmation Photography Services
- A 50% deposit, payable via credit card only, is required to secure the requested dates, crew, and equipment. A project will not be considered booked until the deposit is received.
- Photographika, Inc. reserves the right not to provide services without a deposit unless other arrangements are made in writing. The deposit must be received in full before the first scheduled shoot or production date.
Booking Confirmation Video Services
- A 100% upfront payment is required to book any video services, payable via credit card only, is required to secure the requested dates, crew, and equipment. A project will not be considered booked until the deposit is received.
Final Payment and Delivery
- The remaining balance will be charged to the client’s credit card before final delivery of photos or videos. Once final payment is processed, images will be delivered, the project is considered complete, and no further obligations remain.
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- Photos or videos may not be used without final payment. Unauthorized usage will constitute copyright infringement.
- If additional services are requested during the project, the final invoice will reflect these changes, and the adjusted balance will be charged immediately upon delivery.
Cancellation Policy
- 14 days or less: 100% of the quoted and invoiced amount is due. If only deposit is paid the remaining amount will be charged to provided credit card. Full amount is non-refundable.
- 14 to 21 days: 50% of the quoted and invoiced amount is due if deposit is paid it is non-refundable.
- 21+ days: No cancellation fee applies. Deposit is refundable
- Deposit or Payment in full if qualifies for refund will be refunded less any money spent on equipment rentals or pre-booking of additional crew and any production expenses associated with client’s project.
Deposit Paid
- A 50% deposit secures the project dates and photography services. A 100% upfront payment is required for video services. Deposit & Payment may be secured via:
- Credit Card: Complete the Credit Card Authorization form for the full quoted amount.
- Photo Deposit is non-refundable if the project is canceled within 14 days of the start date.
- Video Payment is non-refundable if the project is canceled within 21 days of the start date.
- Cancellations made 21+ days in advance with written notice will receive a full refund of the deposit & payment paid less any expenses incurred on behalf of client project.
Copyright and Usage Rights
- Photographika, Inc. retains exclusive copyright ownership of all photos and videos unless a prior written agreement and copyright purchase has been made.
- Unauthorized use of photos or videos without final payment constitutes copyright infringement and will be legally addressed.
Additional Services
- Rush Deliveries: Additional charges apply for expedited editing or delivery.
- Post-Production Services: Color correction and file conversion are available upon request for additional fees.
- Archiving: Files are archived for 90 days post-production. After this period, files are permanently deleted.
Portfolio Use
Photographika, Inc. reserves the right to use any photos or videos for portfolio purposes.
For inquiries or further details, please contact Photographika’s office.